Amphora 14.9 Version Guide

Version 14.9.0

Version 14.9.0

Email temporary file links

New functionality was added to Amphora in this version that allows sending files via email as links. We are accustomed to files being in email attachments, but when sending files as links there is an advantage – it is possible to control how long the sent files are accessible/visible to the recipient. Additionally, it is possible to send large files (email attachments have limitations – Mailgun attachment limit is 25mb and Sendgrid attachment limit is 15mb).

Files as links can be sent via Deliveries panel, @ icon as well as Emails module. There is no file size limit as such, we tested with ~200mb files and there were no problems with them.

Settings

In unit settings (General settings), it is possible to add the number of days for how long the sent link is valid. Minimum value is 1.

![Unit settings] #### Sending via delivery

A Send files as link checkbox was added to the Deliveries panel window. This checkbox is visible when With files option is selected. If the delivery method is not Email, then the Send files as link checkbox is not active. It is always possible to remove/add this checkbox on existing delivery.

NB!

The Send files as link checkbox is selected by default if the attachment size is larger than 25mb (above this size it is not possible to send via email).

![Delivery window view] In Advanced settings view, the Send files as link checkbox is also available. It is possible to add this checkbox there as well.

![Advanced settings view] If the delivery status is unsent and the Send files as link checkbox is added, then this is also displayed in the delivery detail view.

![Delivery panel detail view] If the delivery status is sent and the Send files as link checkbox is added, then an icon appears next to the delivered files, left-clicking on which opens the files view and right-clicking allows activating a specific action:

Activate – if the link is not active and you want to make the link active again.
Deactivate – if the link is active and you want to make the link inactive.
Extend – if the link validity has expired and you want to extend it. The number of days is taken from unit settings.

![Icon] Only those links that can be activated in this state are visible at once.

Sending from Emails module/ @ icon

The Send files as link checkbox appears only when at least one file has been added.

![Email sending view] After adding the Send files as link checkbox, the necessary link is added to the text editor. By default, Amphora places this link at the end of the text editor. With the ::FileShareUrl:: template element, it is possible to place this link elsewhere.

![Temporary link URL] When an email is sent out with the Send files as link checkbox, an icon is displayed in the sent email view, left-clicking on which opens the files view and right-clicking allows activating actions.

![Sent email view] #### Viewing and downloading files

The link opens a view where there is a list of files and basic information about the sender. Each file shows the size and name, and individual files can be downloaded. At the beginning there is also a link to download all files in ZIP format. Additionally, the link expiration date and time is displayed (after this it is no longer possible to download files via this link).

A history event is also added at the document as Guest user for the first viewing and each file's initial download. A log is always added to the system log when data is displayed on the page.

The ZIP file shows the total size of all files, not the ZIP file size (zip size is not yet known because it is compiled on the fly).

If an error message is displayed, then logging is not done (to avoid excessive log creation and database size increase).

![Temporary link view] The implementation of this development was supported by Amphora client Rae Municipality.
** Thank you! **

Email address is now mandatory when saving personal settings

Starting from this version, it is no longer possible for a user to save their personal settings without an email address. The reason why such a check was added is that an email address is necessary for sending notifications and some users did not receive email notifications thanks to missing email addresses.

When saving, the following warning appears - Person's email address is required.

Display logic in Out of office panel has been changed

On the front page there is an Out of office panel that displays users who have marked themselves as out of office. Previously, all users were displayed there, there was no control. So, for example, subsidiary users saw users from other institutions, etc.

Now we added a check so that Amphora displays only users related to the user's unit. Additionally, user rights are checked and if the user has rights to some other institution's unit (at least Reading rights), then that unit's users are also displayed.

New column added to case objects panel – creation date

In case modification and reading view, the case object creation date is now also visible in the case objects panel. This is the object's original creation date.

![Case objects panel] Additionally, Amphora now displays the original creator's name. Previously, Amphora displayed the last version creator's name.

** The implementation of this development was supported by Amphora client Rakvere City Government.
** Thank you! **

E-invoice operator synchronization enhanced when adding new institution

When adding a new institution, Amphora checks based on the registry code whether this institution has an e-invoice operator and if it exists, then adds this e-invoice operator. In previous versions, there was a problem with adding Omniva/Arvekeskus e-invoice operator. Necessary enhancements have been made in this version and in the future Omniva/Arvekeskus e-invoice operator is added automatically.

![Institution invoice operator selection] ### Recipient of document received via Spoku and E-service can now be added to Persons module

A Register sender in persons module checkbox has been added to registration profile settings in version 14.9. When this checkbox is added, then Amphora tries to add the Spoku or E-service document sender to the Persons module. Amphora checks whether a person with such personal identification code already exists and if a person with such personal identification code is missing, adds it. If Amphora finds a person with the same personal identification code but this person is missing an email address, then Amphora adds a new email address to this person.

![Settings view] Why is this functionality useful? If a person is added to the Persons module, then it is possible to forward documents for signing or for information to this person via process/delegation to the Self-service Portal. If Amphora adds the person automatically, then the user doesn't need to add this person manually.

** The implementation of this development was supported by Amphora client Rae Municipality.
** Thank you! **

E-service task addition (AddProcess) service enhancement

Via E-service (E-service), it is possible to add a process to an existing document (AddProcess). In previous versions, there was a check that allowed adding a process task only to a user. However, there are situations where it is necessary to add a process task to an external person (sending Self-service Portal task). In version 14.9, we redesigned this check. Amphora takes the personal identification code and checks whether a user with such personal identification code exists. If a user with such personal identification code is missing, Amphora tries to find the person. If the person exists, then Amphora creates a process task for the external person (only For signing and For information tasks are allowed).

** The implementation of this development was supported by Amphora client Rae Municipality.
** Thank you! **

Emails with @amphora.ee domain are now sent via Mailgun

NB!

This change applies only to environments where Mailgun is configured and in use. You can read more about Mailgun HERE.

In some environments, email notifications are configured so that Amphora sends them from noreply@amphora.ee email address. Previously, Amphora environments lacked @amphora.ee domain Mailgun support, so email notifications were sent via Sendgrid and thanks to this, some email notifications did not arrive. Now this problem has been fixed and in the future Amphora sends @amphora.ee domain emails via Mailgun.

The notification email address can be changed. This can be done in Admin – Translations. The keyword is Informer_NotificationFrom (it's enough if you change only the ET name).

Sending task notification to person associated with passive user fixed

It often happens that an employee leaves work, their user is made passive, but after some time it is necessary to forward some document to this person for signing/information to the Self-service Portal. A person associated with a passive user still exists in the system and when creating a process/delegation, it is possible to select this person (if email address and personal identification code exist for this person). However, in previous versions there was a problem that an internal environment link was sent to the person associated with a passive user with email notification. Actually, Amphora should send a Self-service Portal link because this person has a passive user and cannot log into the internal environment. In this version, this bug has been fixed.

Process modification enhanced

When modifying a process (doesn't necessarily have to be a user modification), the process could break. Namely, the task type disappeared for each process task. We added a check that would not allow saving a process in the future where task types are missing.

Problematic process example:

![Error example] ### Multi-recipient email registration and delivery modification fixed

When registering an email sent from Outlook or Emails module, Amphora adds multiple deliveries if there were multiple recipients. In previous versions, there was a problem with delivery modification before the document's first save – instead of modifying the selected delivery, Amphora added a new delivery. For example, if a user tried to add an institution or person name, then when saving the delivery, Amphora created a new delivery with the modified data. In this version, this bug has been fixed and in the future Amphora should no longer add excessive deliveries.

Error example (document deliveries before first save):

![Error example nr 1] Error example (document deliveries after modifying first delivery):

![Error example nr 2] ### Sales invoice PDF footer changed

New fields were added: - Email address (if the institution has one) - Phone number (if the institution has one)

Additionally, we also changed the data layout a bit.

Example in version 14.9:

![New PDF invoice example] Example in previous versions:

![Old PDF invoice example] ### Responsible person display enhanced/fixed

Previously in Amphora, if a responsible person was selected for a document and this user was made passive, then Amphora did not display this in the responsible person panel. It looked as if the responsible person was completely missing.

Now Amphora displays the user made passive in the responsible person panel as well.

Other changes

Fixed report Document statistics for previous working day. The report output slightly wrong numbers, the reason was incorrect responsible person check.
Enhanced log for task added via E-service. Now the added process ID is displayed together with person names. This is a change that makes it easier for Amphora client support to better solve process-related problems. ***

Last modified: 09 July 2026, 11:55:18

v2026.08.25 · 9f360f5